Promotion Terms and Conditions

Romance Travel Concierge, Inc. (“RTC”) from time to time, will offer special promotions to its customers.  Beginning on March 17, 2016, RTC will offer a complimentary Traditional Polynesian Wedding Ceremony to the first ten (10) couples that book a destination wedding package at Sofitel Bora Bora Marara Beach Resort or Sofitel Bora Bora Private Island through its website (www.romancetravelconcierge.com) using the promotional code RTCFreeLove at the time of booking (“Booking”).

Upon entering the promotional code RTCFreeLove all parties to the Booking agree to be bound by the following terms and conditions for the RTC’s Traditional Polynesian Ceremony Promotion (“Promotion”) as well as RTC’s Terms and Conditions.

“Promotion Participants” shall mean the individuals that are listed as the guests for the above-mentioned hotels in the Booking; individual or entities that create the Booking; and winners of the Promotion.

Promotion details:  The Traditional Polynesian ceremony (Valued at 700 USD) shall include the following:

  • A Tahitian priest to conduct the wedding ceremony (as-is)
  • Location: beach ceremony (subject to change due to weather conditions)
  • On-site Wedding Coordinator provided by the hotel (subject to availability and as-is)
  • 2 pareos (as-is)
  • 2 flower leis (as-is)
  • 2 Cocktails (as-is)
  • Symbolic wedding Certificate (not legally valid)

RESTRICTIONS:  This Promotion limited to one ceremony per couple.  This Promotion is not transferable or assignable. This Promotion is limited to bookings for Bora Bora Marara Beach Resort or Sofitel Bora Bora Private Island.  All other hotels are excluded from this Promotion.  This offer is not redeemable for cash, or any other offers or promotions and has no cash value for any travel insurance purchased through RTC’s website. No bulk or automated entries are allowed.  This Promotion does not apply to other promotions offered or hosted by RTC’s partners (including contests and giveaways).  Any photographs used to promote this Promotion are for illustrative purposes only and the actual Promotion may differ from the items shown in the photograph, including without limitation, location of the ceremony, flowers, ceremony feature and specification.  RTC bears no liability to Promotion Participant if the details of the Promotions shall vary from the description in these terms and conditions or photographs displayed on RTC’s website or elsewhere.

Promotion period:  This Promotion shall begin on March 17, 2016.

Selection processThe winners of this Promotion shall be determined by RTC’s systems, which shall track the first ten (10) Bookings automatically. Winners shall be notified via the email address provided at the time of Booking.  The list of winners shall also be displayed on RTC’s social media platforms.

Promotion Eligibility:  To be eligible for this Promotion, the Promotion Participants:

  • Must be eighteen (18) years of age or older;
  • Must purchase destination wedding package for Sofitel Bora Bora Marara Beach Resort or Sofitel Bora Bora Private Island through RTC’s website using the promotional code RTCFreeLove;
  • Destination Wedding Package consists of the purchase of at least 3 of the following items:
    • Ceremony
    • Accommodations
    • Airport/resort transfers
    • Airfare
    • Reception food and/or beverage
    • Reception Entertainment
    • Activities
  • Must make the Booking before December 31, 2016 and the date of travel must occur before April 1, 2017.
  • Must not be “Unauthorized person,” meaning that that the Promotion Participant cannot be Officers, directors, employees, consultants or agents of RTC or any of its subsidiaries, parent or associated companies, or any of its or their respective suppliers or vendors (including advertising, printing and publicity agencies) or any officers, directors, employees, consultants or agents of any entity connected with RTC, or relatives of any of the foregoing persons, “relative” shall include, but not be limited to, a spouse, partner, child or sibling and any person residing in the same household as any of the foregoing persons.

Applicable Fees/Costs:  This Promotion may be subject to applicable fees and costs.

Use of Winner’s Name: RTC shall have the right to use the name (first and last), state and country of residence, and Promotion detail, of any Promotion Participant that wins this Promotion for commercial or non-commercial use on its social media platforms and websites. All other information provided shall be protected pursuant to RTC’s Privacy Policy.

RTC’s Right to Cancel Promotion:  RTC reserves the right to disqualify any Promotion Participants if they do not abide by the terms and conditions of this Promotion or RTC’s Terms and Conditions.  Furthermore, RTC reserves the right and has sole discretion to modify or cancel this Promotion without notice to any Promotion Participants, at any time.

Intellectual Property:  RTC’s has lawful right to use and/or reference any third party trade name or trademark for this Promotion. Promotion Participants have no right of use or ownership of any intellectual property used in relation with this Promotion.

Release of LiabilityPromotion Participants hereby forever release and discharge RTC, its agents, employees, directors, trustees, beneficiaries and its respective heirs, successors and assigns and affiliates (individually and collectively) from any and ALL monetary and legal liabilities, claims, demands, damages, actions, lawsuits, pursuits of any kind or nature whatsoever, whether known or unknown, now or in the future, as a result of or any way related to the following:  any injuries, damages, or loss that Promotion Participants, and/or  its agents, employees, independent contractors (including sub-contractors),  trustees, beneficiaries and/or  its respective heirs, successors and assigns and/or affiliates shall suffer or incur as result of, related to or connected with this Promotion, accommodations or services provided by Sofitel Bora Bora Marara Beach Resort and/or Sofitel Bora Bora Muta Private Island, including but not limited the traditional Polynesian ceremony, or travel to and from the destination or hotel.   The obligation of the Promotion Participants with respect to this provision shall survive the termination or cancellation of these terms and conditions, or this Promotion.

Governing Law: These terms and conditions will be construed and enforced in accordance with the laws of the state of California, USA.  Promotion Participants waive all right to trial by jury. In the event any legal action is initiated by Promotion Participants or by RTC and RTC prevails, Program Participant shall, without limitation, pay all costs incurred by RTC including reasonable attorneys’ fees, paralegal fees and court costs.

Venue:  Promotion Participants hereby exclusively submit to the venue of Los Angeles County courts (state or federal court) located in California, USA for any disputes arising under or as a result of this Promotion.